BDA Seeks Financial Administration Associate
PART-TIME FINANCIAL ADMINISTRATION ASSOCIATE
Overview of Role: Boston Dance Alliance (BDA) is seeking a financial administrator to help facilitate, record, and analyze financial transactions for the organization.
- Status: Part-time.
- Structure: Virtual / remote.
- Compensation: $30/hour (less all applicable federal, state and local taxes and other withholdings required by law) for eight hours per week. BDA’s pay cycle is biweekly.
- Schedule & Accountability: Flexible hours with a preference for weekday mornings whenever possible to overlap with the Executive Director, to whom this position reports.
- Technology Requirements & Access: BDA expects the Financial Administration Associate to use their own computer and phone, and BDA will provide access to internal systems as needed.
Key Responsibilities: The financial administration role will help with recording transactions, managing accounts, reconciling statements, generating financial reports, supporting payroll, and facilitating invoicing & payments for BDA and its fiscal sponsorship program as detailed below:
- Bookkeeping:
- Enter the annual budget once approved. Enter and track income & expenses across all organizational accounts and make transfers as needed.
- Provide monthly financial reports to the ED & Treasurer, feedback on auditors’ questions for annual financial review, and custom reports as requested.
- Facilitate receipt & return of security deposits for portable dance floor rentals and payments to BDA customers and/or vendors.
- Monitor payroll and adjust as needed when there are changes in staff.
- Fiscal Sponsorship:
- Pull online donations report from Customer Relationship Management (CRM) software program, record amounts in QuickBooks (QB), and make all necessary transfers to BDA and fiscally-sponsored members’ accounts.
- Enter amounts of grants and gifts received by check and wire into CRM accounts of fiscally-sponsored members.
- Send acknowledgement letters to donors.
- Reconcile numbers in QB and CRM systems as needed.
- Disburse funds to fiscally-sponsored members as requested.
- Collect fiscally-sponsored members’ W-9s and issue 1099s annually.
- Other bookkeeping- and fiscal sponsorship-related duties as assigned.
Skills & Competencies: The ideal candidate should possess the following attributes:
- Accounting knowledge and demonstrated experience.
- Ability to run custom reports, analyze numbers, and reconcile discrepancies.
- Experience administering a fiscal sponsorship program.
- Proficiency in QuickBooks, Bill.com, and Microsoft Excel / Google Sheets.
- Familiarity with online giving platforms like GiveButter and Benevity, for example, as well as Customer Relationship Management software such as NeonCRM.
- Experience leveraging technology to automate processes for greater efficiency.
- Attention to detail.
- Clear & timely communication skills.
- Confidentiality, integrity, and transparency.
Recruitment Timeline & Application Instructions: BDA invites interested candidates to email a cover letter & resume with the subject line “BDA Financial Administration Associate” to ED Aaron Myers at amyers@bostondancealliance.org in accordance with the timeline below.
- Wednesday February 11th: Position posted.
- Friday February 27th: Application deadline.
- Week of March 2nd: Application review & scheduling of interviews.
- Week of March 9th: Interviews.
- Week of March 16th: Selection & notification.
- Monday March 23rd: Start date followed by onboarding.
Equal Employment Opportunity: BDA is committed to fostering a diverse and inclusive work environment that welcomes and embraces people of all identities and advances equity. This includes, but is not limited to, providing access and accommodation for individuals with disabilities.