Since 1994, Boston Dance Alliance (BDA) has been supporting the local dance ecosystem by creating shared resources and forging productive partnerships to help dance flourish in Greater Boston. BDA’s aims include increasing access to dance for diverse communities, building dance audiences, and fostering the sustainability of dance locally.
Overview of Role: BDA is seeking a bookkeeper to help record, organize, and maintain financial transactions for the organization.
- Status: Part-time. Contract.
- Structure: Virtual / remote role with flexible schedule. Weekday mornings preferred.
- Compensation: $600 / month with an average of 3 hours per week at $50 / hour.
Negotiable based on experience.
- Accountability: Reports to BDA’s Executive Director (ED).
Key Responsibilities: The bookkeeping role will help with recording transactions, managing accounts, reconciling statements, generating financial reports, supporting payroll, and facilitating invoicing & payments for BDA and its fiscal sponsorship program as detailed below:
- Bookkeeping:
- Enter the annual budget once approved. Enter and track income & expenses across all organizational accounts and make transfers as needed.
- Provide monthly financial reports to the ED & Treasurer. Provide feedback on auditors’ questions for annual financial review.
- Facilitate receipt & return of security deposits for portable dance floor rentals and payments to BDA customers and/or vendors as needed.
- Monitor payroll and adjust as needed when there are changes in staff.
- Fiscal Sponsorship:
- Pull online donations report from Customer Relationship Management (CRM) software program, record amounts in QuickBooks (QB), and make all necessary transfers to BDA and fiscally-sponsored members’ accounts.
- Reconcile QB and CRM system and distribute monthly reports to the ED.
- Provide written report to inform Member Relations staff and ED of the grants and gifts fiscally-sponsored members received by check and wire.
- Disburse funds to fiscally-sponsored members as requested; first, verify active / good standing status with Member Relations staff.
- Collect fiscally-sponsored members’ W-9s and issue 1099s annually.
● Other bookkeeping- and fiscal sponsorship-related duties as assigned.
Skills & Competencies: The ideal candidate should possess the following attributes:
- Accounting knowledge and attention to detail.
- Proficiency in QuickBooks and Microsoft Excel / Google Sheets.
- Experience with fiscal sponsorship.
- Clear & timely communication skills.
- Familiarity with Customer Relationship Management (CRM) Software (BDA uses Neon.)
- Confidentiality, integrity, and transparency.
Recruitment Timeline & Application Instructions: BDA invites interested candidates to email a cover letter & resume with the subject line “BDA Bookkeeper” to ED Aaron Myers at amyers@bostondancealliance.org in accordance with the timeline below.
- Week of April 25th: Position posted.
- Sunday, May 9th: Application deadline.
- Week of May 12th: Virtual interviews with finalists.
- Week of May 19th: Notification & contract execution.
- Monday May 26th: Start date.
Equal Employment Opportunity: BDA is committed to fostering a diverse and inclusive work environment that welcomes and embraces people of all identities and advances equity. This includes, but is not limited to, providing access and accommodation for individuals with disabilities.
